Administrative Assistant/Receptionist
4.
0 Gilbert, AZ Gilbert, AZ Full-time Full-time From $20 an hour From $20 an hour 8 days ago 8 days ago 8 days ago We are looking for a responsible Administrative Assistant for a commercial construction company to perform a variety of administrative and clerical tasks.
The duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing company's general administrative activities.
Job
Responsibilities:
Greet visitors.
Answer and direct phone calls or take messages for appropriate parties.
Filing Create and maintain project information.
Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project.
Obtain preliminary notices for projects.
Coordinate invoice routing and monitor payments to subcontractors and vendors.
Obtain Certificates of Insurance for new projects Set up new vendors & new accounts.
Support for Billing/Invoicing Closeout projects upon completion Maintain business licenses.
Create payment waivers.
Obtain, log and maintain updated W9's and Insurance Policies for all vendors/ subcontractors.
Updating vendor/ subcontractor records Other duties as assigned.
Responsible for handling project documentation and correspondence Provide administrative support to the team.
Qualifications:
1 - 2 Years Experience in similar position (construction office experience a plus) Organized Working knowledge of office equipment Proficiency in MS Office (MS Excel, MS Word, and Adobe Acrobat, in particular).
Ability to prioritize work.
High level of written and verbal communication skills High School Diploma, GED or equivalent.
Knowledge of administrative and clerical procedures and systems such as word processing, e- mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
General basic knowledge of and ability to learn project management software and other related programs and systems.
Mattson Construction is an equal opportunity employer without discrimination on age, gender, and race, disability or any other characteristics protected by law.
All qualified applicants will be considered for employment.
Mattson Construction offers a competitive compensation package depending on the candidate's working experience.
Job Type:
Full-time Hours:
Monday-Thursday 9:
00 a.
m.
-5:
00 p.
m.
& Friday 9:
00 a.
m.
- 1:
00 p.
m.
Pay:
$20.
00 hr.
DOE
Benefits:
1.
Simple IRA - Company Match (After 6 months) 2.
Paid Holidays 3.
Paid time off (After 90 days) 4.
Health Insurance (After 90 days) Job Type:
Full-time Pay:
From $20.
00 per hour Expected hours:
36 per week
Benefits:
Health insurance Paid time off Schedule:
8 hour shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Gilbert, AZ Gilbert, AZ Full-time Full-time From $20 an hour From $20 an hour 8 days ago 8 days ago 8 days ago We are looking for a responsible Administrative Assistant for a commercial construction company to perform a variety of administrative and clerical tasks.
The duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing company's general administrative activities.
Job
Responsibilities:
Greet visitors.
Answer and direct phone calls or take messages for appropriate parties.
Filing Create and maintain project information.
Correspond on routine inquiries with subcontractors and vendors at the beginning and throughout the duration of a project.
Obtain preliminary notices for projects.
Coordinate invoice routing and monitor payments to subcontractors and vendors.
Obtain Certificates of Insurance for new projects Set up new vendors & new accounts.
Support for Billing/Invoicing Closeout projects upon completion Maintain business licenses.
Create payment waivers.
Obtain, log and maintain updated W9's and Insurance Policies for all vendors/ subcontractors.
Updating vendor/ subcontractor records Other duties as assigned.
Responsible for handling project documentation and correspondence Provide administrative support to the team.
Qualifications:
1 - 2 Years Experience in similar position (construction office experience a plus) Organized Working knowledge of office equipment Proficiency in MS Office (MS Excel, MS Word, and Adobe Acrobat, in particular).
Ability to prioritize work.
High level of written and verbal communication skills High School Diploma, GED or equivalent.
Knowledge of administrative and clerical procedures and systems such as word processing, e- mail, spreadsheets, and managing files and records and other office procedures at a proficient level.
General basic knowledge of and ability to learn project management software and other related programs and systems.
Mattson Construction is an equal opportunity employer without discrimination on age, gender, and race, disability or any other characteristics protected by law.
All qualified applicants will be considered for employment.
Mattson Construction offers a competitive compensation package depending on the candidate's working experience.
Job Type:
Full-time Hours:
Monday-Thursday 9:
00 a.
m.
-5:
00 p.
m.
& Friday 9:
00 a.
m.
- 1:
00 p.
m.
Pay:
$20.
00 hr.
DOE
Benefits:
1.
Simple IRA - Company Match (After 6 months) 2.
Paid Holidays 3.
Paid time off (After 90 days) 4.
Health Insurance (After 90 days) Job Type:
Full-time Pay:
From $20.
00 per hour Expected hours:
36 per week
Benefits:
Health insurance Paid time off Schedule:
8 hour shift Monday to Friday Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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